CAPP Evaluation and Reporting
Important Deadlines
Biannual Reports (BARs)
January 31 and July 31
Online Reporting System Cycle Entries
Within 2 weeks of end of cycle
Pre-Post Surveys:
Pre-survey is completed before any EBP content is delivered; post-survey is completed after EBP content is delivered.
Why Evaluate?
Data collection and reporting is required as a part of your grant funding and is critical to performance management. It allows you to track your progress toward goals and improve your program implementation. While reporting to funders is required, you can also find creative ways to use this data for your organization's needs and continuous improvement.
The pages listed below are your guide to the evaluation process, requirements, and the benefits of collecting and using your data.
CAPP Online Reporting System (ORS)
The CAPP online reporting system (ORS) is where you document information about your organization's programming. This is also where you will complete and submit biannual reports. Each educator and Health Educator Supervisor has a unique log-in to gain access to the ORS. Contact ACT for Youth if you need a log-in created.
CAPP EBP Pre-Post Surveys
Projects funded through CAPP are required to survey participants before and after delivery of evidence-based programs (EBPs). Surveys should be used for a representative set of cycles, based on EBP and site type. Collecting these pre-post surveys helps us determine if the programming is having the intended effects of promoting healthy behaviors and reducing risky behaviors.
CAPP Component 2 Evaluation
CAPP Component 2 (C2) activities are required for all projects receiving CAPP funding. C2 activities are evidence-informed and developed with youth to provide alternatives to sexual activity and develop skills that can support a successful transition into healthy young adulthood. C2 pre-post surveys are administered before any C2 programming begins and on the final day of programming. These surveys assess the extent to which C2 programming is having desired positive youth development outcomes, such as healthy decision making and self-efficacy.
Biannual Reports to NYSDOH
Biannual reports (BARs) are due from each CAPP project every year in January and July to provide the New York State Department of Health (NYSDOH) a summary of CAPP programming strategies, successes, and barriers. These reports are an opportunity to share narrative information that is not captured in the day-to-day ORS reports. BAR due dates: 1/31 and 7/31 each year.
Using Your CAPP Data
Reflecting on data collected throughout program implementation can help strengthen future efforts by identifying successes and barriers. Use the Data Visualization tool to create reports that reflect your organization's data.
Understanding how to collect and use your data is an important part of your program implementation. Be sure to check out the pages above for more detailed information and resources. We hope you find all of this information helpful, but remember you can always contact your ACT for Youth Support Team for more assistance and information!
